Flu vaccinations
Because you want the team to be flu-free
We’ve been providing businesses with flu vaccinations throughout the UK for the last ten years. Our flu vaccination programmes are designed to help protect your workforce against the spread of flu, helping to maintain your business’s productivity during the flu season.
There are two ways to get vaccinated. A trained nurse can administer the vaccinations with minimum disruption in your workplace, or employees can visit a participating pharmacy. We also provide all employees with a dedicated 24/7 helpline for any flu vaccination and post-vaccination advice.
Talk to us on 0808 278 0497 ^Request a callback
Early bird offer
We are offering an early bird offer of £7.25 per vaccination on our onsite flu vaccinations when you book by 30 September 2017. A nurse will travel to your workplace and carry out your team’s flu vaccinations up until 31 January 2018. So book your flu vaccination programme today and fight flu for less.
How to book your vaccination programme
1. Download your booking form (PDF, 1.4MB)
2. Email your completed booking form to fluvac@bupa.com
Or if you’d prefer, talk to us on
0808 278 0497^
We’ll get back to you with confirmation of the cost and post your vouchers (if applicable) to you for the beginning of October 2017.
Two ways to vaccinate your employees
In the office
A nurse will travel to your workplace with all the equipment to carry out flu vaccinations onsite. This costs £7.25 per vaccination up until 30 September 2017 when it increases to £7.50 per vaccination. There are additional costs for the nurse time.
At a pharmacy
You can also order vouchers for your employees at £7 each. Your employees can then redeem them at one of our participating pharmacies throughout the UK. Your employees will be provided with a store locater web link to help them choose where they want to redeem their voucher.
Price list
| Service | Cost of service |
| Full day (nurse fee) | £825 |
| Half day (nurse fee) | £495 |
| Vaccine | £7.50 |
| Voucher | £7.00 |
Fees are based on the number of vaccinations booked, as once vaccines are removed from refrigeration for use they can’t be returned.
Nurse fee includes, travel time and clinical waste disposal.
Any onsite bookings that need to be cancelled must be notified at least eight weeks before, otherwise charges will be incurred.
About our onsite flu vaccination programme
- We’ll provide you with a toolkit to make setting up the programme easy and simple. The toolkit will also include materials to help you engage with your employees about flu vaccinations.
- We have an online booking system so that your employees can book their appointments online at their convenience.
- We'll provide you with uptake reports on a weekly basis. Our nurses can administer 70 vaccinations in a half day and 140 in a full day.
- Our nurses will travel to your desired location(s) with all the equipment needed to administer the vaccines.
- Your employees will have access to our dedicated 24/7 helpline for any flu vaccination and post-vaccination advice.
What happens on the day?
- The nurse will arrive 30-45 minutes before the start time so they can be shown the fire exits, toilets and prepare their kit.
- The vaccinations begin promptly at the scheduled time..
- At the end of the day the nurse will pack up their kit and return them to the flu team.
- Morning flu sessions start at 9am in London and 9.30am outside of London. Afternoon sessions start approximately 1.30pm and finish at 5.30pm.
Frequently asked questions
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How many employees can be seen in a half day or full day?
70 employees can be seen in a half day session, which lasts 3.75 hours (3.5 hours + 15 minute break).
140 employees can be seen in a full day session, which lasts 8 hours (7 hours + 2 X 15 minute breaks and a 30 minute lunch).
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What time will the session start and finish?
London sessions will start at 9am (nurse arrival time 8.15am), outside London sessions will start at 9.30am (nurse arrival time 8.45am).
If the client has booked an afternoon half day session, this will start at 1.30pm (nurse arrival time 12.45pm).
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If all vaccines are not used, do we still need to pay for them?
We ask clients to estimate the number of vaccines, when completing the booking form. They will communicate with the employees and will have an exact number of vaccines required a few days in advance. We will call the client to confirm the number required, Once the number has been confirmed we’ll send the exact quantity to the client. We do charge for the number sent, as the interruption to the cool storage of vaccines means they can't be used again.
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Do Bupa send promotional material to help us advertise the flu programme internally, and if so, what do you send?
We send an online toolkit that contains launch materials, communication material, marketing material, medical documentation, posters and checklists. This will ease the administration required for the flu programme.
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What is the online booking system?
The online booking system is a specific tool to help companies/employees scheduling appointments. This ensures each employee is booking their own appointment at a suitable time to the site they are based. They’ll receive a confirmation email to confirm registration and booking an appointment, this includes the room details of the clinic. The day before the clinic, an email is sent to the site contact, with the scheduled consent form. The document needs to be printed and handed to the nurse on arrival.
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When will the couriers arrive?
Couriers will deliver on the mornings – Monday and Tuesday (before 9am). All other working days the equipment will be delivered the day before. The chart on page 3 will show the scheduled deliveries.
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What is the process for vouchers?
Customer to complete booking form or send an email to the mailbox if they’ve already completed the form.
We post the vouchers out within two days of confirmation. Once posted, we’ll email to confirm they’ve been dispatched.
This year the store locater link is published on the voucher.
There’s no minimum order for vouchers.
^ Lines are open 8am to 6pm Monday to Friday. We may record or monitor our calls.
Bupa Occupational Health Services is provided by Bupa Insurance Limited. Registered in England and Wales No. 3956433. Bupa Insurance Limited is authorised by the Prudential Regulation Authority and regulated by the Financial Conduct Authority. Arranged and administered by Bupa Insurance Services Limited, which is authorised and regulated by the Financial Conduct Authority. Registered in England and Wales No. 3829851. Registered office: Bupa House, 15-19 Bloomsbury Way, London WC1A 2BA.
