There are two ways to get vaccinated
How to book your vaccination programme
We’ll get back to you with confirmation of the cost and post your vouchers (if applicable) to you.
By September, we hope to be running our yearly flu programme as usual, so we’re taking preliminary bookings. Should anything change, we’ll get in touch to talk through alternative arrangements as soon as possible.
For now, we hope you and your people are staying safe in these uncertain times.
Please note: the flu vaccine doesn’t cover the strains of coronavirus (COVID-19).
What happens on the day?
Here’s a selection of questions and answers that we’ve already helped our customers with.
70 employees can be seen in a half day clinic, which last 3.75 hours (3.5 hours + 15 minute break)
140 employees can be seen in a full day session, which lasts 8 hours (7 hours + 2 X 15 minute breaks and a 30 minute lunch)
London sessions will start at 9am (nurse arrival time 8.15am), outside London sessions will start at 9.30am (nurse arrival time 8.45am).
If the client has booked an afternoon half day session, this will start at 1.30pm (nurse arrival time 12.45pm).
We ask clients to estimate the number of vaccines, when completing the booking form. The organiser will communicate with the employees and will have an exact quantity of vaccines required a few days in advance. Bupa will call the site to confirm the amount required, once the number has been confirmed we’ll send the exact quantity. We do charge for the number sent, as the interruption to the cool storage of vaccines means they can't be used again.
We send an online toolkit that contains launch materials, communication material, marketing material, medical documentation, posters and checklists. This will ease the administration required for the flu programme.
The online booking system is a specific tool to help companies/employees scheduling appointments. This helps to make sure each employee is booking their own appointment at a suitable time to the site they are based. They’ll receive a confirmation email to confirm registration and their appointment, this includes the room details of the clinic. The day before the clinic, an email is sent to the site contact, with the scheduled consent form.
Couriers will deliver on the mornings – Monday and Tuesday (before 9am). All other working days the equipment will be delivered the day before.
Customer to complete booking form or send an email to the mailbox if they’ve already completed the form.
We’ll post the vouchers out within two days of confirmation. Once posted, we’ll email to confirm they’ve been dispatched.
There’s no minimum order for vouchers and no postage charge.
Please note vouchers are non-refundable.
Please be aware that information you send to this email address may not be secure unless you send us your email through Egress Switch.
For more information and to sign up for a free Egress Switch account, go to https://switch.egress.com/ui/learn. You will not be charged for sending secure emails to a Bupa email address using the Switch service.
^Lines are open 8am to 6pm Monday to Friday. We may record or monitor our calls.
†Nurse’s fees may apply.
Bupa Occupational Health Services are provided by Bupa Occupational Health Limited. Registered in England and Wales No. 3829851.Registered office: 1 Angel Court, London, EC2R 7HJ.
Bupa health insurance, dental insurance cash plans and travel insurance are provided by Bupa Insurance Limited. Registered in England and Wales No. 3956433 Bupa Insurance limited is authorised by the Prudential Regulation Authority and regulated by the Financial Conduct Authority and the Prudential Regulation Authority. Arranged and administered by Bupa Insurance Services Limited, which is authorised and regulated by the Financial Conduct Authority. Registered in England and Wales No. 3829851. Registered office: 1 Angel Court, London, EC2R 7HJ.